Write Your Interview Follow Up Thank You Letter
After your job interview follow up with a thank you letter within two days. This is always recommended, but the majority of candidates do not take the time to write. Here are some of the top reasons why it is important to write a thank you letter to your interviewer:
•It puts you in mind of the person who interviewed you. It’s like advertising you, the candidate, to your interviewer.
•It tells the interviewer that you follow through and follow up.
•It shows the interviewer that you have written communication skills. This is especially important when that is listed as a job requirement in the job description.
•It tells the interviewer that you are courteous and take time to say thank you.
What you write in your interview follow up thank you letter should be specific and not general. You do not want to write a generic thank you that could be sent to any company and could be from any candidate. Here is a generic sample thank you letter:
Dear Mr. Hirem:
I enjoyed meeting you yesterday and hearing about your opportunity. I am very interested in joining your company. Thank you for your time interviewing me.
At least a thank you letter was sent, but you can see this fits any company and any job. This is not the best note to send. There is also nothing in this thank you about your abilities. Remember that the thank you letter is a reminder advertisement about you.
Start with talking about the company, not about you. Review the job description and relate your words to that. Think of what caused you to apply. What was it that said, “I can do that job,” and then refer to those words. In the sample letter below the candidate uses the words in the job description that said, “Experience in branding product lines.”
Dear Ms. Hirem:
It is exciting to see that XYZ is experiencing growth and adding new positions. My skills and successful experience in branding both product lines and companies will be an asset to your Marketing Director position. I am confident that I would quickly coordinate the project team to achieve the company objectives.
I enjoyed talking with you and look forward to hearing from you soon.
Thank you again for your time and considering me for this opportunity.
This letter has much more impact for the interviewer than the one above it. Bob listed some of his skills and related them to the position he is applying for. It is clear that he is very interested in this job.
Should you mail your interview thank you letter, or email it? I prefer the postal service. Here’s why:
•Emails can be easily deleted by mistake, often before they are read.
•Executives can easily get 75-100 emails per day, and your interviewer may not get to yours for days.
•Executives do not receive as many pieces of mail at work, since email is so widely used, so your letter will stand out.
There are some exceptions to mailing. Let’s say your interviewer mentioned that he would be in your city, away from the home office for the rest of the week. Your interview was Monday. You always want to send your thank you letter within two days of your interview. In this case, I recommend sending an email, but still mailing your interview follow up thank you letter. You can word the two letters slightly differently, so they are not the same.
This way you are covered. You emailed a thank you letter for timely reasons, since the interviewer was away from his office. You mailed the thank you letter within 48 hours after the interview. You have a back up plan, if the email is either deleted, or not read. If both letters are read, it emphasis to your interviewer that you are interested in the job and that you follow through.
It is important to take the time, write your interviewer a thank you letter and send it. You will stand out from the crowd of candidates in a postive way.